This article will assist you in making your next workplace relocation as painless as possible.
A movers moving company with considerable expertise in handling commercial inventory must handle commercial and office relocation with care. Our guide on managing your office relocation walks you through every step of the process, from planning to restoring normal operations.
Businesses are implementing adjustments due to the COVID-related interruption, such as boosting work-from-home alternatives or relocating entirely.
Professional movers with considerable experience handling commercial move inventory should be hired for office and commercial relocation to a new site or into storage.
Office moves differ significantly from residential moves in that they typically entail many more inventory items, huge pieces of furniture like boardroom tables, sensitive company data, and special moving time requirements to minimize disruption.
Commercial transfers entail the movement of a wide range of physical equipment, such as printers and PCs, but there’s also the company’s data to consider, assuming it’s not mostly stored in the cloud.
Budget, timelines, secure methods, and minimizing interruption to business operations are the major concerns of business owners or operators that need to relocate.
We’ve put up a brief guide to the important stages to ensure a seamless transition for your company and employees if you’re considering a relocation.
Table of Contents
Define Your Requirements And Create A Timeframe
Whether your company is shrinking or expanding, or your lease has expired, being explicit about why you’re relocating is critical for enlisting the help of your employees and ensuring that everyone can specify their requirements throughout the transition.
If necessary, your business moving company can get you relocated and set up within the day. However, some planning plus clear internal communications are required to ensure that your team and organization are as unaffected as possible.
Your management team must specify the following:
- Employee communication is important.
- Impacts on operations and logistics
- Controlling the flow of data
- Various parts of the move are under the control of the organization.
- Budget
Make A List Of Everything You Have And Break It Down Into Sub-Projects
Before seeking estimates from commercial moving company leads, determine if your budget includes the full packing service, simply the transportation of your company goods, or a mix of packing, moving, and storage.
Take a thorough inventory of your belongings, whether you’ve formed a Moving Committee or have a single project manager overseeing the process. A physical walk through the area will help you spot any items that aren’t immediately obvious, as well as any specialized labor needed to dismantle equipment or make office repairs.
Plan Your Next Step
Now that you’ve identified all of the moving components, from extra vendors to your movers, it’s time to arrange the move’s deadlines.
Again, we suggest that you establish the timetable for every relocation component in a calendar format and disseminate it to your Moving Committee for review.
It should include the following:
- Resumption of normal activities is expected.
- Ordering and installing new furniture or fitting up a space
- Approval of the floor plan
- Online business cards and letterhead are all used to handle address changes.
- Changes in project deadlines
- Obtaining a moving company quote and making a decision
- Clients’ notice
- Communication to employees at the right time
- Moving day schedules
- Packing days schedule
Obtain Estimates And Choose A Moving Company
It’s time to build a shortlist of professional movers, examine their credentials, and obtain some comprehensive quotations now that you’ve established your timelines and a realistic moving day. Customer service, safety and compliance, knowledge, and experience are not all shared by all movers.
Finding a mover that can manage the delivery of packing supplies, packing, crating, moving, and storing is preferable to dealing with various providers who have varying coordination skills. An end-to-end service maximizes efficiency while minimizing the danger of unneeded delays.
When chatting with a shortlisted mover, inquire about things like terms and conditions for rescheduling your relocation.
Packing For The Office
Your transfer has had minimal influence on your staff up to this point. That will quickly change once you begin packing. If possible, work through your packing plan carefully and meticulously to minimize the disturbance to routine activities.
The central idea of packing for a business move is to prioritize the goods, starting with the least necessary items every day and ending with the most critical equipment just before the move. Confusion is the foe of a stress-free relocation, and it applies to all sizes of moves.
Tracking and labeling are critical after the packing order has been decided.
With One Eye On The Goal
Unlike a domestic relocation, you have extra logistics to manage at your new site while packing and preparing for moving day.
Before your inventory arrives, make sure you check in with your new building management or link them with your movers to discuss insurance needs, access like elevator bookings, loading dock limitations, and pre-move cleaning.
Regular communication with the new building management should ensure that all arrangements are on track and confirmed.
It’s Time To Relocate
Apart from your move supervisors, all of your employees should be off-site on moving day.
Your move supervisors will address any last-minute queries, keep track of progress, and arrange any staff members who need to be there when the trucks are being loaded and unloaded. If you’re relocating late or to a cutting schedule, we recommend having at least one supervisor at each site.
If you hire professional movers, they will notify you as they approach your destination and manage vehicle parking in the loading bay or outside the building. Before starting work, they will confirm the loading strategy with you, including any particular requirements.
